Author Topic: Assignment 2 (Read 2889 times)

dgerspacher · « **Reply #60 on:** September 30, 2018, 01:53:35 PM »

Quote from: Haggard on September 04, 2018, 08:26:28 AM

What strategies do you use to manage your time effectively?
I use a combination of my calendar and a note pad (to do list). I check the daily requirements for myself and other's calendars and then write on paper any duties needing completed for that day. Once they are completed I can scratch them of my to do list.

What are some of the biggest obstacles to managing your time effectively ?
Having to deal with the unexpected (at work, runs), once a plan in in place. Flexibility is the key word for time management in the fire service.

What can you do to remove some of theses obstacles?
Delegation is a great tool to use. This gets the whole team involved and accomplishes the tasks.

Being flexible is one of the most difficult items I have had to deal with in the fire service.

lsargent.21 · « **Reply #61 on:** September 30, 2018, 06:51:05 PM »

Quote from: slong on August 29, 2018, 09:55:28 AM

What strategies do you use to manage your time effectively? I use the Microsoft calendar to keep track of training and daily duties that need to be accomplished. At the beginning of each shift before breakfast I sit down and figure out what are the priorities and what needs done but can wait. I have found in the last couple years what really helps me manage my time better is figuring out what I need to do and what can be done by other members of the crew with little or no assistance from me.

What are some of your biggest obstacles to managing your time effectively? For me the biggest obstacle to managing my time is feeling the need to be part of the crew when they are working on projects or an improvised training they have come up with. I let this distract me from some of my things that I'm working on and end up being up at work late catching up on things that got pushed back.

What can you do to remove some of these obstacles? Again it goes back to making sure priorities get taken care of first. Determining what is a priority and who it's a priority for are where the obstacles come in.

I have difficulty with this as well. Trying to find a balance between working on personal tasks vs crew goals is a skill I'm still developing.

lsargent.21 · « **Reply #62 on:** September 30, 2018, 07:08:15 PM »

Quote from: kclary21 on August 28, 2018, 08:03:25 AM

I use these strategies to manage my time, both personally and professionally: I prioritize tasks based on the necessity and how critical they are to operations or people. I make sure the most important things come before everything else. I use my calendar to schedule things at work and at home. I have a separate work and personal calendar. I make lists. I have a daily list and a separate list for long term items. My daily list may include long term items, but I make one list every day. If something is not complete, I carry that over to the next day, or I reschedule that task. I look ahead to forecast and plan. I get help or delegate items that people can assist me with. I make sure I have time to take on any task that I accept. I get assignments like everyone else, but I have to watch how much extra stuff I take on.

I began using a e-calendar in place of my paper calendar after discussing this topic with you a few months ago. I have found the e-calendar to be more accessible and easier to keep updated. It has helped a lot to organize my time at both work and home.

twilson21 · « **Reply #63 on:** September 30, 2018, 07:29:54 PM »

Quote from: kclary21 on August 28, 2018, 08:03:25 AM

I use these strategies to manage my time, both personally and professionally: I prioritize tasks based on the necessity and how critical they are to operations or people. I make sure the most important things come before everything else. I use my calendar to schedule things at work and at home. I have a separate work and personal calendar. I make lists. I have a daily list and a separate list for long term items. My daily list may include long term items, but I make one list every day. If something is not complete, I carry that over to the next day, or I reschedule that task. I look ahead to forecast and plan. I get help or delegate items that people can assist me with. I make sure I have time to take on any task that I accept. I get assignments like everyone else, but I have to watch how much extra stuff I take on.

Some obstacles I face in time management, and how I remove them: I let myself get distracted. I have to focus and decide how much time to spend on a task. I will also get up and take a break to get refocused. My mind will wander, and I won’t get work done. I can get frustrated when multi-tasking. I will schedule time in the day to do individual things. I will set self-imposed deadlines. I will force myself to eliminate time wasting activities, because I use these to avoid doing what I need to do. Sometimes, I have to close the door and dedicate time to finishing a specific activity and eliminate all distractions. I also find that sometimes the best solution is to just go ahead and do something right now, to ensure it is completed.

As simple as many of these things sound, it can be difficult to manage time to accomplish tasks. Always being prepared for an emergency call, along with the amount of distractions, whether from people, email, electronic devices, phones, or whatever else, it is important to find a way to manage time effectively.

I have used a lot of what you talk about in my daily planning. These are the things I took away from our talk. It has been extremely helpful. Asking for help is still a weak point for me but I am working on it.

twilson21 · « **Reply #64 on:** September 30, 2018, 07:39:50 PM »

Quote from: slong on August 29, 2018, 09:55:28 AM

What can you do to remove some of these obstacles? Again it goes back to making sure priorities get taken care of first. Determining what is a priority and who it's a priority for are where the obstacles come in.

I agree that deciding what is priority is an obstacle. Making lists and deadlines have helped me with that.

jscottCCFD · « **Reply #65 on:** October 01, 2018, 06:29:38 AM »

Quote from: brian.petry on September 09, 2018, 09:41:05 AM

What strategies do you use to manage your time effectively?
I believe I use the quadrant list to manage my time. I do find myself the older I get placing many more things in the discard quadrant though. I also use the calendar on my phone to manage appointments while not at work, when at work I use Microsoft outlook to schedule appointments and plan my day according to what is already planned to occur here. Not to mention assuring that we have time to accomplish the tasks that need to occur at our station and for the employees at the station.
What are some of your biggest obstacles to you managing your time effectively?
This depends on whether I am at home or work. While at work I think we do a fair job at managing our time here at the station. Of course if it wasn’t for those pesky emergency calls we would be able to schedule down to the minute right? Sometimes the communication of plans changing is an obstacle in managing our time. One of the biggest obstacles for me is to manage the appointments of others and making them mesh with appointments that I have to attend.
What can you do to remove some of these obstacles?
The best way to avoid any obstacle is with open honest communication. For me it will work better if we are speaking of facts only, not trying to make someone feel all warm and fuzzy about why I can’t make an appointment. Also, having timely communications will avoid some obstacles, because we will be ahead of the game assure that our schedules are as up to date as possible.

Brian, I utiilze similar strategies. One thing I have added is estimating how much time each task will take in order to maximize my time.

jscottCCFD · « **Reply #66 on:** October 01, 2018, 06:39:42 AM »

Quote from: nunz on August 30, 2018, 12:17:25 PM

What strategies do you use to manage your time effectively?
Every morning I find what I need to accomplish and prioritize what most important. Then I get with my crew and find out what they need to get done for the day. I like to write everything down in a notebook I carry with me at all times. I can add to or check them off at anytime and don't have to try to remember if there's something I could have done. This also allows me to check my book when we're out to see if there's something we can complete while we're out and not have to make a special trip.

What are some of your biggest obstacles to managing your time effectively?
One of my biggest obstacles is family, if seems like someone always needs something. So I have to stop what I'm doing and help someone else, then get my train of thought back and go back to my original task. Sometimes I find myself stuck on one project and start a new one, before I know it I have several projects started and nothing finished. So then I have to go back and reset my priorities and what needs to be accomplished first.

What can you do to remove some of these obstacles?
I started letting my crew help with things I'm working on. This often counts the time I need to spend on it in half and allows me to work on other things. I not starting other projects while working on something else. I constantly check my book to see where I'm at and what I still need to do.

Nunz, Inovolving the crew in tasks usually helps increase productivity. Delegating certain tasks to the company level also frees up time for you to complete tasks.

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