What strategies do I use to manage my time? When riding up I like to check my Microsoft calendar and email first thing in the morning. I also like to communicate with the Battalion and find out what he wants done for the day. Once I have a list established I then begin to prioritize the tasks by time sensitivity. After the time sensitive tasks are complete I help manage the crews to complete any other tasks needed and then we can work on individuals tasks.
Some of the obstacle I face is trying to stay on task when unexpected items pop up. Keeping up with emails and daily activities is hard to keep track of some days when there is a lot going on. I need to work on staying focused on the important tasks and then keeping a list of items to be done later. Once their is time in the day I could work on the less important tasks. Another distraction is just finding myself getting involved in conversations for long periods of time that are not important.
When working with time management I need to remember to stay on task and keep organized with time frames by using lists and keeping distractions from people and other devices while at work.
Ross,
Using prioritization is an excellent way to manage your time and that of the crew. Definitely keeping what the Battalion wants the company to get accomplished for the day is important as well.
If sometimes find the email and task schedule difficult to keep up with somedays, but what I find myself doing more now is allowing time in the morning, afternoon, and evening for email review. Just reviewing the email is one thing obviously respond to the ones that require a timely response, but put the others off giving yourself time to formulate a response and not place any stress on yourself by trying to keep up with all the emails.
Again, I find it easier to prioritize the emails, those that require an immediate response to those that can wait till I time to formulate a response, some emails we need to take our time in responding to so the response is appropriate and well thought out.
Brian P.